Table of Contents
ITEM PAGE
Club Policies and Procedures
Membership 1
Annual Meetings 1
Board of Director Meetings 2
Casino 2
Logo Usage 2
Sponsorship 2-3
Purchasing 4
Pilot School 4
Equipment Rentals 5
Equipment Allocation/Re Allocation/ Damage to Sleds 6-7
Sliding, Competition and Drivers School Fees 7-8
Equipment Use by National Team Club Members 8-9
Equipment Use by International Teams 9-10
Club Member Sled Usage Procedures
Sled Storage/Runners/Repairs and Lost Equipment 11
Pilot Agreement 12
Canada Olympic Park Track Use Procedures Registration 13
Suspension of Track Privileges 13
Sliding Procedure 13
Appendix A: 2 man Bobsleigh Categories for Allocation/Re Allocation 14
CLUB POLICIES AND PROCEDURES
MEMBERSHIP
Membership in the club falls into three categories!
1. Participating Member; Active Slider: $200.00 per year Adult Pilot, $50.00 Adult Brakeman, $200.00 per year Youth Pilot (16-21), $50.00 per year Youth Brakeman (16-21) ; Membership does not included ABA (Alberta Bobsleigh Association) fees and insurance or Winsport Waiver. Participating memberships are designed for individuals who wish to actively take part in sliding.
2. Participating Member; Coach/Official: $5.00 per year. Membership does not included ABA (Alberta Bobsleigh Association) fees and insurance or Winsport Waiver. This membership is designed for officials and coaches who do not actively take part in the sliding season.
3. Supporting Associate Member: $25.00 per year. Primarily designed for those individuals who wish to by name be part of a club. They do not actively take part in the sliding, officiating or coaching during a season but may support the club in other manners which pertain to it. They do not have voting ability.
MEMBERSHIP FEES
2018-2019
Youth pilot
$200.00
Youth brakeman
$50.00
Adult Pilot
$200.00
Adult Brakeman
$50.00
Officials-Coaches
$5.00
Associate Members
$5.00
ANNUAL GENERAL MEETING
The club shall hold an Annual meeting up to and no more than 3 months after the conclusion of the sliding season. Notice will given to all members not less than 28 days prior to the meeting. At the meeting the following business will take place.
1. Election of Officers: The president, vice-president, secretary/treasurer and directors are two-year positions that terminate on odd years. Any members in good standing shall be eligible for any office of the club.
2. Year End Financial Statement: The Secretary/Treasurer will provide an audited financial statement for all operations of the club.
3. Executive Reports: At the annual general meeting, each director may provide an executive report either verbal or written.
BOARD OF DIRECTORS MEETINGS
The Board of Directors meets regularly from September of the present bobsleigh sliding season to conduct its business.
CASINO
The Foothills Bobsleigh Association will apply annually for Casino dates under the jurisdiction of the Alberta Gaming commission. As this is the primary source of revenue for the club it is expected that all members of the club, in particular those that will directly benefit from the money raised and spent on the purchase of equipment, be involved in this activity. In the calendar season of a casino, all active sliding members will pay a “Casino Involvement Fee”. A fee of $200 will be levied. That fee will be held in trust until the completion of the casino. If a member is involved in the casino as a volunteer, the $200 will be refunded. If the member cannot attend the casino as a volunteer, they may secure a substitute (family member, friend) as their representative. This will entitle the member to a $200 refund. Failure to be involved, will result in the “Casino Involvement Fee” being withheld by Foothills Bobsleigh.
LOGO USAGE
The Foothills Bobsleigh logo and the word Foothills Bobsleigh Association or Foothills Bobsleigh are official marks of the Foothills Bobsleigh Association. Any use of these marks, without the written consent of the Board of Directors of the Foothills Bobsleigh Association, is prohibited. Authorization to use the official marks may be obtained by writing the Foothills Bobsleigh Association (see Presidents Address). A fee may be attached for the use of the marks. The Board of Directors shall establish the amount of the fee. This policy applies to all members of the Foothills Bobsleigh Association.
SPONSORSHIP
The Board of Directors of Foothills Bobsleigh reserve the right to secure sponsorship for the bobsleigh(s) as they deem necessary in order to improve the equipment available to our members. Individual members may secure sponsorship form corporations or individuals for their own benefit. Sliding members must apply in writing to the Board of Directors prior to displaying a sponsor or sponsors indicating the following:
1. Sponsor(s) name(s)
2. Indicated length of sponsorship
3. Terms of the sponsorship, indicating expectations of sponsor for sled use for promotional purposes
Individual members must conform to the following requirements after permission has been given by the Board of Directors and before any sponsor(s) are displayed on Foothills Bobsleigh equipment.
Display Format
The Foothills Bobsleigh Logo and/or sponsors will be predominantly displayed on both sides and cowling of the bobsleigh(s). Any sponsorship logo will comply too FIBT guide lines and not displace the Foothills Logo or the logo of any of its club sponsors. Logo displays can only be sponsor related and cannot include extraneous names, sayings or images.
PURCHASING POLICY
The Board of Directors will purchase equipment to further bobsleigh in Calgary and provide an opportunity for our members to utilize up to date equipment in provincial, national and international competitions and increase the possibility for selection to provincial and national teams.
PILOT SCHOOL
The executive of Foothills Bobsleigh encourages our members who wish to advance themselves in the sport to take part in the pilot school as offered by the Alberta Bobsleigh Association. With regards to a members’ involvement in the school they:
1. Must have a minimum of four months (on ice) as a brakeman prior to being enrolled in the pilot school. Exceptions to this are as follows:
a) The member in question has been involved in another sliding sport (luge or mono bob) for a period of no less than 1 full season OR
b) The member in question must apply for approval to be involved in the pilot school to the President of the executive board of Foothills Bobsleigh who will discuss the application with the board and render a decision.
EQUIPMENT RENTALS
The Board of Directors for Foothills Bobsleigh will make available for rental the equipment of the club at a rate which;
1. Is comparable for the market value of the equipment
2. Will reflect the cost of repair
3. Will include operating costs incurred by the club
Members are not to engage in 2nd party rental of club equipment, either runners or sleds at any time. Failure to comply will result in the member being brought before the board for disciplinary action as the board sees fit.
EQUIPMENT ALLOCATION PROCEDURE
The Board of Directors will utilize a system that reflects the active involvement of our pilot members in the sport of bobsleigh and at the club level. Two main criteria for sled and runner assignment, are years of membership and pilot experience. The third will be with regards to club involvement in scheduled activities. With regard to pilots’ experience, input will be obtained from our Alberta Bobsleigh coaching staff as to level to which a pilot in question has or will achieve. The assignment of bobsleighs during any one season may change due to:
a) Availability of sleds
b) Damage to present allocation that precludes the use of the bobsleigh.
c) Change in pilot ranking according to sled assignment demerit points.
A change in assignment will only be considered by the executive if one of the above criteria is met and with or without input from the coaching staff of the provincial association.
Any discussion regarding a pilot member’s particular ranking and the sled assignment should be directed towards the President and not individual board members. The ranking system will be placed under review by the Board of Directors every sliding season and is subject to change. Individual board members do not have the authority to grant sled allocation.
Allocation Procedure
The present fleet of bobsleighs for Foothills Bobsleigh, both 2 man and 4 man have been categorized by the executive according to what they feel is the performance level. The sleds have been placed into three categories; A, B, and C.
A Category Sleds:
B Category Sleds: Have been divided into two sub categories B1 and B2
C Category Sleds: Are set aside for Novice pilots and those who have recently completed a pilot school in Calgary.
For a listing of sleds in categories see Appendix A.
Damage to Sled
If a sled is damaged such that the pilot is unable to utilize it either for regular sliding sessions or competitively, the executive of Foothills Bobsleigh will:
a) make every effort to have the sled in question repaired as soon as possible. It is the responsibility of the pilot to communicate with the board member responsible for Maintenance. The board member responsible for maintenance will in turn communicate with the President and the board member who is responsible for sled allocation/re allocation.
b) if the sled cannot be repaired in a timely manner then the executive will move the pilot accordingly to insure the pilot is within his or her capability.
C category pilots within C category if a bobsleigh is available otherwise into B2
B2 pilots within B2 category sleds or C category
B1 pilots within B1 or B2 category sleds
A category pilots within the category or B1
Re Allocation Procedure
It may during a sliding season become necessary for a pilot to be re allocated a sled due to:
a) Damage to the sled presently allocated (See part b above)
b) The executive, in particular the president, has been approached by Alberta Bobsleigh coaching staff with a recommendation to move the pilot into another sled in a category above the present one allocated.
Sled re allocations will be completed by the board member assigned to take care of sled allocations and re allocations. That board member will insure that the President of the club is notified along with the individual board member responsible for Maintenance and/or Sled Rentals. Sleds re allocated due to pilot advancement will follow the same procedure as was given in damage to sleds:
*C category pilots within C category, if a bobsleigh is available otherwise into B2.
*B2 category pilots within B2 category sleds. If there are no B2 bobsleighs available then the board member responsible for bobsleigh re allocation will move a B2 pilot into a B1 bobsleigh.
*B1 category pilots within B1 or into a B2 category sleds (if available)
*A category pilots within the category or B1(if available)
SLIDING-COMPETITION and DRIVER SCHOOL FEES
Foothills Bobsleigh will not as of April 2011, pay the following fees;
1. All fees charged for competition in either Alberta Bobsleigh Association or Bob Canada sanctioned events.
2. Drivers school as operated by Alberta Bobsleigh or any other group. 3. Practice sessions in the Ice House as booked by an individual and not under the operation of Alberta Bobsleigh
4. Individual members will now have to incur costs for all sliding sessions as operated by Alberta Bobsleigh. In the fall of 2012, the executive of Foothills Bobsleigh introduced a Pilot Fee Payment program. Here are the particular items of the program;
Item 1
Each pilot will be responsible for providing the club with five (5) post- dated cheques made out for the first of every month for $300.00. A pilot member can also E transfer the amounts. A member who becomes a pilot during the season will pay the remaining months of the sliding fee in full in accordance to the procedure above. A pilot will also provide the club with a post dated cheque made out for April 1 2019 in the amount of $1000.00. This is a equipment return and condition deposit. The cheque will not be deposited but held to insure that the member pilot returns all equipment in good condition.
Item 2 Member Pilots cannot opt in or opt out of the sliding fee payment program on a monthly basis.
Item 3 If a pilot cannot for the following reasons continue in the sliding fee payment program then a refund will occur. Reasons are;
a) Injury such that it is impossible for the member pilot to continue
for the season.
b) The member pilot incurs a change of residence from Calgary to outside the city which prohibits the member from taking part in the sliding program.
c) The member pilot no longer wishes to be part of Foothills and
with draws their membership.
Item 4 Foothills Bobsleigh will endeavor to refund a certain portion of the sliding fees to the member pilot at the end of the season. This amount will be dependent upon revenue generated through sled rentals and sponsorship. In order for the member pilot to qualify for a possible refund, they must insure that sufficient funds are available to cover the post-dated $250.00 cheque each month. Failure to do so will result in a NSF cheque for the club and the temporary suspension of pilot privileges until the matter is resolved. If during the season there are two such instances than your membership in Foothills Bobsleigh will be revoked and no refund will be possible.
Item 6
The executive of Foothills Bobsleigh reserves the right to make changes to the sliding fee program from season to season as they see fit to ensure the financial stability of the club. Fees charged for a particular season will remain static.
EQUIPMENT USE BY CLUB MEMBERS WHO ARE NATIONAL DEVELOPMENT TEAM MEMBERS
Equipment* will be made available to club members who are also National Development team members for competition as a representative of Canada, providing the following criteria have been met:
1. The members assigned to that equipment by the ranking system would not use the equipment in question. The club member’s use will depend upon the driving ability of that individual. Requests for use of equipment will be made a minimum of 1 week prior to intended use.
2. The member given the opportunity to use that equipment will only use it for competition training for a scheduled race and not regular sliding sessions.
3. The equipment has not been confirmed as rented to an international team within the Calgary venue for the time period in question.
4. Bobsleighs will only be used in Canada and the continental United States. Lost or damaged equipment while in transportation or storage at a competition area will be the responsibility of the club members assigned that equipment. This does not include damage as sustained while on sliding for practice or competition purposes.
5. Members intending to use equipment in the continental United States will complete a contractual agreement with the club.
6. Transportation of equipment (sled and accessories) will be the responsibility of the particular member. Transportation will either be provided by Alberta Bobsleigh, Bobsleigh Canada or the FIBT by a method that will insure the safe and secure transport of the equipment. Where possible the equipment will be transported in Foothills Bobsleigh shipping bins OR a covered van. Note that at this time Foothills Bobsleigh only has 2 man shipping bins. IF an individual member is transporting the sled and accessories then they must enter into a contractual agreement as indicated in Item 5 above.
7. If an individual is transporting a sled for competition at venues outside Calgary but in North America they will utilize a method of transport that will insure the safety and security of the equipment. If two sleds are being transported they must be placed in a truck that has a lockable container if sled bins are not being used.
*Equipment refers to sled, runners and accessories
EQUIPMENT USE BY INTERNATIONAL TEAMS
Equipment will be made available to international teams for rental providing the following criteria has been met:
1. A club member for the purpose of competition, for that time period will not use the equipment.
2. The equipment has not already been confirmed as being assigned to a member of Foothills Bobsleigh.
3. Equipment rental rates will be based upon current values. Note: Changes in rental rates can be adjusted according to extenuating circumstances. Only the agent for Foothills Bobsleigh club by approval of the President can change the established rate.
4. The term for equipment rental for international bobsleigh teams will be a maximum of 1 week in duration for. Foothills Bobsleigh will not entertain any rental of equipment for a period longer than one week.
5. Equipment will not be transported outside of Canada Olympic park unless the following criteria have been met:
a) An agent of Foothills Bobsleigh is notified of address of transportation and reason for said transport. An example is maintenance repairs or storage.
NOTE: Foothills Bobsleigh equipment will not be allowed to be transported outside the City of Calgary for competition or training at other venues.
EQUIPMENT USE BY CLUB MEMBERS FOR SPONSERSHIP SUPPORT
1. Athletes may utilize Foothills Bobsleigh equipment for the purpose of providing sponsors incentive ride along providing that all regulations and procedures as set out by Canada Olympic Park are in place. The President of the club and the director in charge of equipment, must notified prior to this occurring.
2. The pilot must insure that all “riders” are members of Foothills Bobsleigh under the “Trial Bobsleigh Experience”. They also must insure that the “riders” have completed the Alberta Bobsleigh requirements for fees and forms and that the Winsport waiver and fees are completed.
CLUB MEMBER SLED PROCEDURES
SLED STORAGE
It is the responsibility of the pilot and/or crew, to insure that all equipment is stored correctly and locked in the appropriate storage bin immediately after each use. If a member removes a particular piece of equipment from a sled they must insure that is stored safely and returned to the sled. Loss of equipment due to a club members neglect will result in that pilot member assigned the sled being billed for the cost of replacement and lose sliding privileges. Members are to take an active role in the maintenance of the sled. Snow and ice removal should take place immediately after the sliding session is completed. The assigned sled will be stored with the front cowling towards the door of the storage bin. A lost or damaged lock will be replaced immediately with the same type of lock used by the club and 3 keys.
RUNNERS
The condition of the runners is a member’s responsibility. Each sled will be supplied with a set of runners. At the completion of a sliding session, the runners will be wiped off immediately and checked for damage before placing them dry in the storage blanket. Members are responsible for repairing damage to runners. If unsure of how to repair them, ask the equipment director. Runners will be returned to the club at the end of the season in “race ready” condition.
REPAIRS
A member will not carry any alterations to any Foothills Bobsleigh equipment, at any time. If alterations are made, the member will be charged the cost of repairing the sled and sliding privileges will be revoked until the sled is returned to the original condition. All repairs necessary on a sled i.e. body work; painting, welding, repair of steering assembly etc. will be directed towards the equipment director. Foothills members will not have work carried on by any individual or company unless the equipment director or president has cleared that work.
Note: The executive understands that venues other than Calgary, repairs may be deemed necessary to provide a safe bobsleigh for competition. It may be that the pilot under the guidance of an ABA or National coach conduct simple repairs to have the sled conform to guidelines. The pilot must on returning to Calgary notify the Equipment Director immediately the nature of the repair necessary so the club can repair the bobsleigh to their standards.
PILOT AGREEMENT
Prior to the sliding season, the pilot will receive the key for his or her assigned sled(s). At that time they will complete a pilot agreement with the equipment director or president. A survey will completed of the sled and all items noted as received. Loss of equipment or unnecessary damage caused by neglect or poor maintenance will be charged to the pilot. The equipment will include the sled, weight bars, seat, runners, machine guns (where applicable), sled cover (if applicable) scabbards and a sled stand. Pilots will be charged for items that are lost or damaged due to neglect using the following rates;
1) Sled Repair: Body work or Paint @ $95.00/hour
2) Mechanical Repair: @ $110.00
3) Scabbards; Wood $750.00/pair
4) Scabbards; Aluminum $1500/pair
5) Machine Guns; $25.00/pair
6) Sled stand; $125.00
7) Weight Bars (where applicable) $30.00/bar
8) Seat: $250.00
9) Sled Covers; $350.00
10) Travel Runners; $125.00
11) Runners; 2 man FIBT practice starting at $2600.00
12) Runners: 2 man FIBT Competition runners starting at $6000
13) Runners; 4 man FIBT practice starting at $2400.00
14) Runners; 4 man FIBT Competition runners starting at $6000
15) Lock and 3 Keys; $50.00
16) Runners returned damaged @ $50.00/hour for re sanding
If during the season there is a change in sled allocation (as per Sled allocation assignment procedure), all of the items listed above will be returned either individually or as affixed to the bobsleigh along with the key for the particular bobsleigh. If an item is missing or damaged beyond use, the pilot will be assessed the above amounts for that or those pieces of equipment. Until such time as the pilot has made retribution to the club they will not be allocated another sled
CANADA OLYMPIC PARK TRACK USE PROCEDURES
Registration
All club members must be registered as a member of Foothills Bobsleigh and the Alberta Bobsleigh Association. All members of Foothills are covered by insurance as provided by Alberta Bobsleigh. Members must also complete a Winsport waiver. Memberships can be obtained on a set registration night or throughout the year at the Bob Niven training center from the office of the Alberta Bobsleigh Association.
Suspension of Track Privileges
The Foothills Bobsleigh, Alberta Bobsleigh Association and Winsport reserve the right to suspend an athlete’s sliding privileges and to exclude them from any use of the sliding or practice facilities.
Sliding Procedures
All athletes must pre-register at the Bob Niven training center a minimum of 1 hour prior to the start of an assigned sliding session.
Appendix A
Group A
2007
Menardi Hilti
White
2006
Hilti
White
2010
Dresden
White
2010
Dresden
Black
2011
Reich
White
2015
Reusser Hilti
Black
Group B-1
2007
Podar
Black
2002
Hugill Hilti
White
1996
Hugill Hilti
Black
Group B-2
2003
Podar
White
1998
Hugill Hilti
White
1997
Hilti
Red
Group C
1992
Dresden
Red
1998
Siorpaes
Red
ITEM PAGE
Club Policies and Procedures
Membership 1
Annual Meetings 1
Board of Director Meetings 2
Casino 2
Logo Usage 2
Sponsorship 2-3
Purchasing 4
Pilot School 4
Equipment Rentals 5
Equipment Allocation/Re Allocation/ Damage to Sleds 6-7
Sliding, Competition and Drivers School Fees 7-8
Equipment Use by National Team Club Members 8-9
Equipment Use by International Teams 9-10
Club Member Sled Usage Procedures
Sled Storage/Runners/Repairs and Lost Equipment 11
Pilot Agreement 12
Canada Olympic Park Track Use Procedures Registration 13
Suspension of Track Privileges 13
Sliding Procedure 13
Appendix A: 2 man Bobsleigh Categories for Allocation/Re Allocation 14
CLUB POLICIES AND PROCEDURES
MEMBERSHIP
Membership in the club falls into three categories!
1. Participating Member; Active Slider: $200.00 per year Adult Pilot, $50.00 Adult Brakeman, $200.00 per year Youth Pilot (16-21), $50.00 per year Youth Brakeman (16-21) ; Membership does not included ABA (Alberta Bobsleigh Association) fees and insurance or Winsport Waiver. Participating memberships are designed for individuals who wish to actively take part in sliding.
2. Participating Member; Coach/Official: $5.00 per year. Membership does not included ABA (Alberta Bobsleigh Association) fees and insurance or Winsport Waiver. This membership is designed for officials and coaches who do not actively take part in the sliding season.
3. Supporting Associate Member: $25.00 per year. Primarily designed for those individuals who wish to by name be part of a club. They do not actively take part in the sliding, officiating or coaching during a season but may support the club in other manners which pertain to it. They do not have voting ability.
MEMBERSHIP FEES
2018-2019
Youth pilot
$200.00
Youth brakeman
$50.00
Adult Pilot
$200.00
Adult Brakeman
$50.00
Officials-Coaches
$5.00
Associate Members
$5.00
ANNUAL GENERAL MEETING
The club shall hold an Annual meeting up to and no more than 3 months after the conclusion of the sliding season. Notice will given to all members not less than 28 days prior to the meeting. At the meeting the following business will take place.
1. Election of Officers: The president, vice-president, secretary/treasurer and directors are two-year positions that terminate on odd years. Any members in good standing shall be eligible for any office of the club.
2. Year End Financial Statement: The Secretary/Treasurer will provide an audited financial statement for all operations of the club.
3. Executive Reports: At the annual general meeting, each director may provide an executive report either verbal or written.
BOARD OF DIRECTORS MEETINGS
The Board of Directors meets regularly from September of the present bobsleigh sliding season to conduct its business.
CASINO
The Foothills Bobsleigh Association will apply annually for Casino dates under the jurisdiction of the Alberta Gaming commission. As this is the primary source of revenue for the club it is expected that all members of the club, in particular those that will directly benefit from the money raised and spent on the purchase of equipment, be involved in this activity. In the calendar season of a casino, all active sliding members will pay a “Casino Involvement Fee”. A fee of $200 will be levied. That fee will be held in trust until the completion of the casino. If a member is involved in the casino as a volunteer, the $200 will be refunded. If the member cannot attend the casino as a volunteer, they may secure a substitute (family member, friend) as their representative. This will entitle the member to a $200 refund. Failure to be involved, will result in the “Casino Involvement Fee” being withheld by Foothills Bobsleigh.
LOGO USAGE
The Foothills Bobsleigh logo and the word Foothills Bobsleigh Association or Foothills Bobsleigh are official marks of the Foothills Bobsleigh Association. Any use of these marks, without the written consent of the Board of Directors of the Foothills Bobsleigh Association, is prohibited. Authorization to use the official marks may be obtained by writing the Foothills Bobsleigh Association (see Presidents Address). A fee may be attached for the use of the marks. The Board of Directors shall establish the amount of the fee. This policy applies to all members of the Foothills Bobsleigh Association.
SPONSORSHIP
The Board of Directors of Foothills Bobsleigh reserve the right to secure sponsorship for the bobsleigh(s) as they deem necessary in order to improve the equipment available to our members. Individual members may secure sponsorship form corporations or individuals for their own benefit. Sliding members must apply in writing to the Board of Directors prior to displaying a sponsor or sponsors indicating the following:
1. Sponsor(s) name(s)
2. Indicated length of sponsorship
3. Terms of the sponsorship, indicating expectations of sponsor for sled use for promotional purposes
Individual members must conform to the following requirements after permission has been given by the Board of Directors and before any sponsor(s) are displayed on Foothills Bobsleigh equipment.
Display Format
The Foothills Bobsleigh Logo and/or sponsors will be predominantly displayed on both sides and cowling of the bobsleigh(s). Any sponsorship logo will comply too FIBT guide lines and not displace the Foothills Logo or the logo of any of its club sponsors. Logo displays can only be sponsor related and cannot include extraneous names, sayings or images.
PURCHASING POLICY
The Board of Directors will purchase equipment to further bobsleigh in Calgary and provide an opportunity for our members to utilize up to date equipment in provincial, national and international competitions and increase the possibility for selection to provincial and national teams.
PILOT SCHOOL
The executive of Foothills Bobsleigh encourages our members who wish to advance themselves in the sport to take part in the pilot school as offered by the Alberta Bobsleigh Association. With regards to a members’ involvement in the school they:
1. Must have a minimum of four months (on ice) as a brakeman prior to being enrolled in the pilot school. Exceptions to this are as follows:
a) The member in question has been involved in another sliding sport (luge or mono bob) for a period of no less than 1 full season OR
b) The member in question must apply for approval to be involved in the pilot school to the President of the executive board of Foothills Bobsleigh who will discuss the application with the board and render a decision.
EQUIPMENT RENTALS
The Board of Directors for Foothills Bobsleigh will make available for rental the equipment of the club at a rate which;
1. Is comparable for the market value of the equipment
2. Will reflect the cost of repair
3. Will include operating costs incurred by the club
Members are not to engage in 2nd party rental of club equipment, either runners or sleds at any time. Failure to comply will result in the member being brought before the board for disciplinary action as the board sees fit.
EQUIPMENT ALLOCATION PROCEDURE
The Board of Directors will utilize a system that reflects the active involvement of our pilot members in the sport of bobsleigh and at the club level. Two main criteria for sled and runner assignment, are years of membership and pilot experience. The third will be with regards to club involvement in scheduled activities. With regard to pilots’ experience, input will be obtained from our Alberta Bobsleigh coaching staff as to level to which a pilot in question has or will achieve. The assignment of bobsleighs during any one season may change due to:
a) Availability of sleds
b) Damage to present allocation that precludes the use of the bobsleigh.
c) Change in pilot ranking according to sled assignment demerit points.
A change in assignment will only be considered by the executive if one of the above criteria is met and with or without input from the coaching staff of the provincial association.
Any discussion regarding a pilot member’s particular ranking and the sled assignment should be directed towards the President and not individual board members. The ranking system will be placed under review by the Board of Directors every sliding season and is subject to change. Individual board members do not have the authority to grant sled allocation.
Allocation Procedure
The present fleet of bobsleighs for Foothills Bobsleigh, both 2 man and 4 man have been categorized by the executive according to what they feel is the performance level. The sleds have been placed into three categories; A, B, and C.
A Category Sleds:
B Category Sleds: Have been divided into two sub categories B1 and B2
C Category Sleds: Are set aside for Novice pilots and those who have recently completed a pilot school in Calgary.
For a listing of sleds in categories see Appendix A.
Damage to Sled
If a sled is damaged such that the pilot is unable to utilize it either for regular sliding sessions or competitively, the executive of Foothills Bobsleigh will:
a) make every effort to have the sled in question repaired as soon as possible. It is the responsibility of the pilot to communicate with the board member responsible for Maintenance. The board member responsible for maintenance will in turn communicate with the President and the board member who is responsible for sled allocation/re allocation.
b) if the sled cannot be repaired in a timely manner then the executive will move the pilot accordingly to insure the pilot is within his or her capability.
C category pilots within C category if a bobsleigh is available otherwise into B2
B2 pilots within B2 category sleds or C category
B1 pilots within B1 or B2 category sleds
A category pilots within the category or B1
Re Allocation Procedure
It may during a sliding season become necessary for a pilot to be re allocated a sled due to:
a) Damage to the sled presently allocated (See part b above)
b) The executive, in particular the president, has been approached by Alberta Bobsleigh coaching staff with a recommendation to move the pilot into another sled in a category above the present one allocated.
Sled re allocations will be completed by the board member assigned to take care of sled allocations and re allocations. That board member will insure that the President of the club is notified along with the individual board member responsible for Maintenance and/or Sled Rentals. Sleds re allocated due to pilot advancement will follow the same procedure as was given in damage to sleds:
*C category pilots within C category, if a bobsleigh is available otherwise into B2.
*B2 category pilots within B2 category sleds. If there are no B2 bobsleighs available then the board member responsible for bobsleigh re allocation will move a B2 pilot into a B1 bobsleigh.
*B1 category pilots within B1 or into a B2 category sleds (if available)
*A category pilots within the category or B1(if available)
SLIDING-COMPETITION and DRIVER SCHOOL FEES
Foothills Bobsleigh will not as of April 2011, pay the following fees;
1. All fees charged for competition in either Alberta Bobsleigh Association or Bob Canada sanctioned events.
2. Drivers school as operated by Alberta Bobsleigh or any other group. 3. Practice sessions in the Ice House as booked by an individual and not under the operation of Alberta Bobsleigh
4. Individual members will now have to incur costs for all sliding sessions as operated by Alberta Bobsleigh. In the fall of 2012, the executive of Foothills Bobsleigh introduced a Pilot Fee Payment program. Here are the particular items of the program;
Item 1
Each pilot will be responsible for providing the club with five (5) post- dated cheques made out for the first of every month for $300.00. A pilot member can also E transfer the amounts. A member who becomes a pilot during the season will pay the remaining months of the sliding fee in full in accordance to the procedure above. A pilot will also provide the club with a post dated cheque made out for April 1 2019 in the amount of $1000.00. This is a equipment return and condition deposit. The cheque will not be deposited but held to insure that the member pilot returns all equipment in good condition.
Item 2 Member Pilots cannot opt in or opt out of the sliding fee payment program on a monthly basis.
Item 3 If a pilot cannot for the following reasons continue in the sliding fee payment program then a refund will occur. Reasons are;
a) Injury such that it is impossible for the member pilot to continue
for the season.
b) The member pilot incurs a change of residence from Calgary to outside the city which prohibits the member from taking part in the sliding program.
c) The member pilot no longer wishes to be part of Foothills and
with draws their membership.
Item 4 Foothills Bobsleigh will endeavor to refund a certain portion of the sliding fees to the member pilot at the end of the season. This amount will be dependent upon revenue generated through sled rentals and sponsorship. In order for the member pilot to qualify for a possible refund, they must insure that sufficient funds are available to cover the post-dated $250.00 cheque each month. Failure to do so will result in a NSF cheque for the club and the temporary suspension of pilot privileges until the matter is resolved. If during the season there are two such instances than your membership in Foothills Bobsleigh will be revoked and no refund will be possible.
Item 6
The executive of Foothills Bobsleigh reserves the right to make changes to the sliding fee program from season to season as they see fit to ensure the financial stability of the club. Fees charged for a particular season will remain static.
EQUIPMENT USE BY CLUB MEMBERS WHO ARE NATIONAL DEVELOPMENT TEAM MEMBERS
Equipment* will be made available to club members who are also National Development team members for competition as a representative of Canada, providing the following criteria have been met:
1. The members assigned to that equipment by the ranking system would not use the equipment in question. The club member’s use will depend upon the driving ability of that individual. Requests for use of equipment will be made a minimum of 1 week prior to intended use.
2. The member given the opportunity to use that equipment will only use it for competition training for a scheduled race and not regular sliding sessions.
3. The equipment has not been confirmed as rented to an international team within the Calgary venue for the time period in question.
4. Bobsleighs will only be used in Canada and the continental United States. Lost or damaged equipment while in transportation or storage at a competition area will be the responsibility of the club members assigned that equipment. This does not include damage as sustained while on sliding for practice or competition purposes.
5. Members intending to use equipment in the continental United States will complete a contractual agreement with the club.
6. Transportation of equipment (sled and accessories) will be the responsibility of the particular member. Transportation will either be provided by Alberta Bobsleigh, Bobsleigh Canada or the FIBT by a method that will insure the safe and secure transport of the equipment. Where possible the equipment will be transported in Foothills Bobsleigh shipping bins OR a covered van. Note that at this time Foothills Bobsleigh only has 2 man shipping bins. IF an individual member is transporting the sled and accessories then they must enter into a contractual agreement as indicated in Item 5 above.
7. If an individual is transporting a sled for competition at venues outside Calgary but in North America they will utilize a method of transport that will insure the safety and security of the equipment. If two sleds are being transported they must be placed in a truck that has a lockable container if sled bins are not being used.
*Equipment refers to sled, runners and accessories
EQUIPMENT USE BY INTERNATIONAL TEAMS
Equipment will be made available to international teams for rental providing the following criteria has been met:
1. A club member for the purpose of competition, for that time period will not use the equipment.
2. The equipment has not already been confirmed as being assigned to a member of Foothills Bobsleigh.
3. Equipment rental rates will be based upon current values. Note: Changes in rental rates can be adjusted according to extenuating circumstances. Only the agent for Foothills Bobsleigh club by approval of the President can change the established rate.
4. The term for equipment rental for international bobsleigh teams will be a maximum of 1 week in duration for. Foothills Bobsleigh will not entertain any rental of equipment for a period longer than one week.
5. Equipment will not be transported outside of Canada Olympic park unless the following criteria have been met:
a) An agent of Foothills Bobsleigh is notified of address of transportation and reason for said transport. An example is maintenance repairs or storage.
NOTE: Foothills Bobsleigh equipment will not be allowed to be transported outside the City of Calgary for competition or training at other venues.
EQUIPMENT USE BY CLUB MEMBERS FOR SPONSERSHIP SUPPORT
1. Athletes may utilize Foothills Bobsleigh equipment for the purpose of providing sponsors incentive ride along providing that all regulations and procedures as set out by Canada Olympic Park are in place. The President of the club and the director in charge of equipment, must notified prior to this occurring.
2. The pilot must insure that all “riders” are members of Foothills Bobsleigh under the “Trial Bobsleigh Experience”. They also must insure that the “riders” have completed the Alberta Bobsleigh requirements for fees and forms and that the Winsport waiver and fees are completed.
CLUB MEMBER SLED PROCEDURES
SLED STORAGE
It is the responsibility of the pilot and/or crew, to insure that all equipment is stored correctly and locked in the appropriate storage bin immediately after each use. If a member removes a particular piece of equipment from a sled they must insure that is stored safely and returned to the sled. Loss of equipment due to a club members neglect will result in that pilot member assigned the sled being billed for the cost of replacement and lose sliding privileges. Members are to take an active role in the maintenance of the sled. Snow and ice removal should take place immediately after the sliding session is completed. The assigned sled will be stored with the front cowling towards the door of the storage bin. A lost or damaged lock will be replaced immediately with the same type of lock used by the club and 3 keys.
RUNNERS
The condition of the runners is a member’s responsibility. Each sled will be supplied with a set of runners. At the completion of a sliding session, the runners will be wiped off immediately and checked for damage before placing them dry in the storage blanket. Members are responsible for repairing damage to runners. If unsure of how to repair them, ask the equipment director. Runners will be returned to the club at the end of the season in “race ready” condition.
REPAIRS
A member will not carry any alterations to any Foothills Bobsleigh equipment, at any time. If alterations are made, the member will be charged the cost of repairing the sled and sliding privileges will be revoked until the sled is returned to the original condition. All repairs necessary on a sled i.e. body work; painting, welding, repair of steering assembly etc. will be directed towards the equipment director. Foothills members will not have work carried on by any individual or company unless the equipment director or president has cleared that work.
Note: The executive understands that venues other than Calgary, repairs may be deemed necessary to provide a safe bobsleigh for competition. It may be that the pilot under the guidance of an ABA or National coach conduct simple repairs to have the sled conform to guidelines. The pilot must on returning to Calgary notify the Equipment Director immediately the nature of the repair necessary so the club can repair the bobsleigh to their standards.
PILOT AGREEMENT
Prior to the sliding season, the pilot will receive the key for his or her assigned sled(s). At that time they will complete a pilot agreement with the equipment director or president. A survey will completed of the sled and all items noted as received. Loss of equipment or unnecessary damage caused by neglect or poor maintenance will be charged to the pilot. The equipment will include the sled, weight bars, seat, runners, machine guns (where applicable), sled cover (if applicable) scabbards and a sled stand. Pilots will be charged for items that are lost or damaged due to neglect using the following rates;
1) Sled Repair: Body work or Paint @ $95.00/hour
2) Mechanical Repair: @ $110.00
3) Scabbards; Wood $750.00/pair
4) Scabbards; Aluminum $1500/pair
5) Machine Guns; $25.00/pair
6) Sled stand; $125.00
7) Weight Bars (where applicable) $30.00/bar
8) Seat: $250.00
9) Sled Covers; $350.00
10) Travel Runners; $125.00
11) Runners; 2 man FIBT practice starting at $2600.00
12) Runners: 2 man FIBT Competition runners starting at $6000
13) Runners; 4 man FIBT practice starting at $2400.00
14) Runners; 4 man FIBT Competition runners starting at $6000
15) Lock and 3 Keys; $50.00
16) Runners returned damaged @ $50.00/hour for re sanding
If during the season there is a change in sled allocation (as per Sled allocation assignment procedure), all of the items listed above will be returned either individually or as affixed to the bobsleigh along with the key for the particular bobsleigh. If an item is missing or damaged beyond use, the pilot will be assessed the above amounts for that or those pieces of equipment. Until such time as the pilot has made retribution to the club they will not be allocated another sled
CANADA OLYMPIC PARK TRACK USE PROCEDURES
Registration
All club members must be registered as a member of Foothills Bobsleigh and the Alberta Bobsleigh Association. All members of Foothills are covered by insurance as provided by Alberta Bobsleigh. Members must also complete a Winsport waiver. Memberships can be obtained on a set registration night or throughout the year at the Bob Niven training center from the office of the Alberta Bobsleigh Association.
Suspension of Track Privileges
The Foothills Bobsleigh, Alberta Bobsleigh Association and Winsport reserve the right to suspend an athlete’s sliding privileges and to exclude them from any use of the sliding or practice facilities.
Sliding Procedures
All athletes must pre-register at the Bob Niven training center a minimum of 1 hour prior to the start of an assigned sliding session.
Appendix A
Group A
2007
Menardi Hilti
White
2006
Hilti
White
2010
Dresden
White
2010
Dresden
Black
2011
Reich
White
2015
Reusser Hilti
Black
Group B-1
2007
Podar
Black
2002
Hugill Hilti
White
1996
Hugill Hilti
Black
Group B-2
2003
Podar
White
1998
Hugill Hilti
White
1997
Hilti
Red
Group C
1992
Dresden
Red
1998
Siorpaes
Red