1.0 NAME
1.1 The name of the Association shall be The Foothills Bobsleigh Club.
The abbreviated title shall be FBC, hereinafter referred to as the association.
2.0 MEMBERSHIP
2.1 Three (3) classes of memberships shall exist:
a) Participating Member; Active Slider: A active slider shall be a member that participates within the Association as a recreational or competitive slider. An active slider shall be categorized into two groups according to age guidelines; Youth 16 to 21 years of age and Adult 22 years of age and over. An active sliders age group classification will be as of September 1 of the membership year. That member shall be entitled to vote at meetings of the Association and shall have further such rights and privileges as may be determined by the Board of Directors.
b) Participating Member; Coach/Official: A coach or official shall be a member who participates with the association as officials for competitions and/or coaches for the association. That member shall be entitled to vote at meetings of the Association and shall have further such rights and privileges as may be determined by the Board of Directors.
c) Supporting Associate Member: A supporting associate member shall not participate in the Association as a coach, official or athlete but are interested in furthering and promoting the objectives of the association. They will receive and can attend meetings of the association and shall be entitled to vote at meetings of the Association and have further such rights and privileges as may be determined by the Board of Directors.
2.2 The term for memberships shall be in congruence with that of the provincial governing body for bobsleigh, the Alberta Bobsleigh Association. The membership fees shall be established by the Board of Directors based upon the administrative and operational needs of the association. The fee structure will be revisited annually and changes shall be the sole right of the Board of Directors.
2.3 Any member wishing to withdraw from the membership may do so upon 10 days notice in writing to the Board of Directors.
2.4 Any individual wishing to become a Member of the Association must apply to the Association through its Treasurer giving particulars as to name, address and telephone number together with payment of any fee or assessment as may be set by the Board of Directors of the Association. The Board of Directors may reject an application for membership with a majority vote and thereafter forthwith shall issue notification of same to the applicant.
3.0 MEETINGS
3.1 Annual Meeting: The Annual meeting shall be held within 3 months (90 days) after the close of each fiscal of the Association, upon the call of the Board of Directors. The Annual meeting shall be held in the City of Calgary or elsewhere as the Board of Directors shall determine. The following items of business shall be dealt with at the Annual meeting:
a) The Annual meeting of the Directors
b) The Financial Report of the Association
c) The election of the President, Vice-President, Secretary/ Treasurer and a minimum of 2 and maximum 4 directors.
3.2 Special Meeting of the Association: Special meetings of the association may be called by the Board of Directors, or the President or Vice President of the Association upon request in writing of not less than 5% of the members of the Association in good standing. Notice of a special meeting of members shall state the general nature of the business which is to be transacted at it and no other that mentioned in the notice calling the meeting shall be transacted at such meeting. A special meeting of the members shall be held in the City of Calgary or elsewhere within Alberta as the Board of Directors shall determine.
3.3 Notice of Meetings: No less than 21 days shall be given of the Annual or any special meeting of the association. Without restricting the manner in which notice may be given, notice of the Annual or any Special meetings shall be sufficiently and properly given if sent by delivered, faxed or emailed to each member named on the membership roll, addressed to such member at the last address for such member shown on the membership roll.
3.4 Quorum: at any Annual or Special meeting, 5 members in good standing present or by proxy shall constitute a Quorum.
3.5 Voting: Every question submitted to any meeting shall be decided in the first instance by a show of hands. If at any meeting a poll is demanded on any question, it shall be taken in such manner as the President directs, but a demand for a poll may be withdrawn. In the case of an equality of votes, the President, both on a show of hands and at a poll, shall not have the casting vote to which he or she may be entitled as a member. On a equality of votes the President shall declare that the motion as been defeated. A declaration by the President at any meeting unless a poll is demanded, that the resolution has be carried or carried unanimously, of by any particular majority shall be conclusive evidence of the fact. Every member in good standing shall have one vote at any meeting of the association and such votes may be made in person or by proxy.
4.0 MEMBERSHIP FEES
4.1 Annual Dues: Each member shall pay to the Treasurer, upon application for membership renewal, annual dues according to the rate approved by the Board of Directors. Any change of the rate shall be done at the Annual Meeting.
4.1 Waiver: The Board of Directors may waive the payment of dues of any member, with a majority vote of the said board.
5.0 DIRECTORS
5.1 Composition of the Board: There shall be a minimum of 5 (five) and a maximum of 7 (seven) members on the board of the association.
5.2 Duties and Powers: All powers to make decisions between the Annual meeting and otherwise the control and direction of the affairs of the association, shall be vested and exercised by the Board of Directors except herein otherwise provided. The Board of Directors shall consist of the President, Vice-President, Secretary/Treasurer and from 2 to 4 (two to four) members in good standing who are not officers.
5.3 Qualifications: All directors must be members in good standing of the association.
5.4 Election and Removal:
a) At the initial meeting of the association, and thereafter at each of the annual meeting, the election of the directors shall take place.
b) The office of a director shall be vacated:
i) Upon his or her death
ii) If he or she becomes of unsound mind
iii) If he or she ceases to hold the membership required to qualify him or her for office.
iv) If by notice in writing to the Board of Directors, he or she resigns his or her office.
v) If he or she is removed by affirmative vote of two-thirds (2/3) of the members entitled to vote thereat the special meeting called for that purpose.
c) All directors shall retire at the expiration of 2 years following the annual meeting at which they are elected, provide that they continue to hold office until new Directors are elected to fill seats of the retiring Directors. The elected directors shall be elected for a two (2) year term. If there are more than four vacancies in any one year of the board of directors onnly three will have two year terms while the other shall be 1 year in order to maintain staggered terms.
d) Any vacancy occurring on the Board of Directors may be filled by appointment by the remaining directors and any director so appointed to fill the vacancy on the Board of Directors shall hold office only for the balance of the non-expired term of the Director whose place he or she fills.
e) All directors shall be eligible for re-election or re-appointment as the case may be.
f) Prior to expiration of term of office or those clauses under 5.4 b), the board will appoint a nominating chairperson not less than 30 (thirty) days in advance of the Annual General Meeting. The nominating chairperson shall present a slate of candidates for the vacant positions on the board to filled in accordance to the By Laws, after insuring that each nominee is eligible for election and is willing to accept if elected. The nominating chairperson will cease accepting nominations for vacant positions on the board 5 (five) days prior to the Annual General Meeting. Nominations will not be accepted from the floor at the time of the Annual General Meeting.
g) Individual members who have been nominated to stand for election but who will be absent for the time of the election, must indicate either in person, by phone, mail, fax or email, that they are willing to accept if elected.
h) Voting for positions on the board will by secret ballot. The candidates receiving the most votes shall be declared as elected. In the event of a tie, additional ballots shall be cast until a candidate is declared elected. Two members as appointed by the board at the Annual General Meeting shall count the ballots.
5.5 Meeting of the Board of Directors: The meetings of the board of Directors may be held either in the City of Calgary or elsewhere as the Board may from time to time determine. A meeting of the Board of Directors may be convened by the President, or any directors at any time, and the secretary there upon shall give proper notice of the meeting. The Board of Directors shall meet a minimum of four (4) times per year to conduct business. A meeting of the Board of Directors may be held at any time, without formal notice, if all the Directors are present or those absent have signified their consent in writing to the meeting being held in their absence. No less than five (5) days notice shall be given of any meeting of the Board of Directors, and such notice shall be sufficiently and properly given if delivered, faxed or emailed to each of the Directors shown on the membership roll. Notice of any meeting or any irregularity in the notice therefore may be waived by any member of the Board of Directors.
5.6 Quorum: A simple majority present personally or by proxy of the Board of Directors shall form a quorum of the Board of Directors for the transaction of business.
5.7 Majority Vote: Matter at any meeting of the Board of Directors hall be decided by majority of votes. In the case of equality of votes, the President, in addition to his or her original vote shall not have a second casting vote and on an equality of votes, the President shall declare the motion defeated.
5.8 Remuneration: No remuneration hall be paid to any member of the Board of Directors and expenses shall be paid only as may be determined by resolution of the Board of Directors.
5.9 Personal Liability: The Directors for the time being, and every one of them and their heirs, executors and administrators, shall be indemnified and saved harmless out of the of the Association from and against all actions, cost, charges and expenses which they or any of them, their or any of their heirs, executors or administrators, shall or may incur or sustain by or reason of any act done, concurred in or committed in or about the execution of their duty in their respective offices except such (if any) as they shall incur or sustain by or through their own willful neglect or default respectively.
6.0 OFFICERS
6.1 Qualifications: The officers of the association shall be the President, Vice President, Secretary and Treasurer. All officers must be members in good standing of the association.
6.2 Election of Officers: At the initial meeting of the association and thereafter at every other annual meeting, the election of the officers shall take place. The officers shall hold office for two (2) years, until their respective elected successors assume their duties. The officers shall be eligible for re-election if otherwise qualified.
6.3 Duties of the President:
a) The President shall be the chief executive officer of the association.
b) He or she shall, if present preside at all meetings of the members and directors.
c) He or she shall sign all instruments which require the signature of the President.
d) He or she shall be able to countersign all negotiable instruments with the Vice-President, or to other officers as the Board of Directors may decide.
e) He or she shall train and orientate a successor at the end of his or he term of office.
6.4 Duties of the Vice-President:
a) The Vice-President (hereinafter referred to as the VP) shall be vested with all the powers and shall perform all the duties of the president in the absence or inability or refusal to act of the president. If both the president and the VP are absent, a president pro term shall be elected by the Board of Directors.
b) He or she shall be able to countersign all negotiable instruments with the president, or other officers as the Board of Directors may decide.
c) He or she shall train and orientate a successor at the end of his or her term of office.
6.5 Duties of the Secretary/Treasurer:
a) To take charge of all funds and securities of the association and to receive all monies due, and to deposit same to the credit of the association in a chartered bank or trust company designated by the Board of Directors.
b) To keep faithful account of all expenditures and receipts in a book belonging to the association.
c) To pay out of the funds of the association, and to obtain and preserve receipts and vouchers thereof.
d) To prepare a quarterly reports of the financial statement of the affairs of the association.
e) To prepare a complete financial statement of the affairs of the association for presentation to the Board of Directors at the last meeting of the Board of Directors before the annual meeting.
f) To be responsible for the collection of monies, dues and fees and to record in the book the amount of fees or dues paid by each member.
g) To perform such duties as may be assigned to him or her by the Board of Directors.
h) To prepare a complete financial statement of the affairs of the association and shall submit to the annual meeting. The said statement shall be audited by two members of the association elected for that purpose at the previous annual meeting. The books and records of the association may be inspected by any member of the association at the annual meeting or at any time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of the same. Each member of the Board of Directors shall at all times have access to such records and books.
i) The secretary/treasurer shall issue or cause to be issued, notices of all meetings of the Board of Directors, annual or special meetings of the association when directed or as authorized by the by-laws to do so.
j) He or she shall have charge of the seal of the association, which whenever used shall be authenticated by the signature of the secretary and the President, or in the case of death of either to act, by the VP.
k)He or she shall attend all meetings of the association and of the Board of Directors and keep accurate minutes of the same.
l) He or she shall train and orientate a successor at the end or his or her term of office, an upon relinquishing the office, all books, and other property belonging to the association shall be surrendered to the successor.
7.0 Vacancies: If the office of the President, VP, Treasurer /Secretary or one or more of them, shall become vacant by reason of death, resignation. Disqualification or otherwise, the remaining Directors and officers, by resolution duly passed at any meting called an held, may elect or appoint an officer or officers to fill such vacancies until the next annual meeting.
8.0 Committees of the Board of Directors: The Board of Directors may from time to time appoint standing committees or special advisory committees to hold office during the pleasure of the Board of Directors. The Chairman of the standing committee or special advisory committees, shall be appointed by the President, with the approval of the Board of Directors, to hold office until their successors be appointed. The Chairman shall select his or her own members, who need not be members of the association, subject to the approval of the Board of Directors.
9.0 DEPRIVATION OF MEMBERSHIP
9.1 Suspension: Except for the non-payment of fees and assessments, any member of the association may be deprived of his or her membership or be suspended as a member (for either a definite or indefinite period of time as may be decided by vote upon suspension) by majority vote of the Board of Directors. A member shall automatically be suspended as a member if he or she fails to pay any fee or assessment levied by the Board of Directors within one (1) month from the date of such levy.
9.2 Re Instatement: Any member who has been suspended for an indefinite period of time may have his or her membership re-instated by a majority vote of the Board of Directors, or in the event of suspension for non-payment of fees or assessments, upon payment of same.
9.3 Notice of Hearing: No member shall be suspended without being provided with a written notice of the reasons for the proposed suspension and without being given an opportunity to defend him or herself before the Board of Directors.
10.0 FISCAL YEAR
10.1 Fiscal Year: The fiscal year of the association shall end on the 31st day of December in each year, or as otherwise determined by the Board of Directors.
11.0 NEGOTIABLE INSTRUMENTS
11.1 Signatories: Cheques and other instruments for the payment of monies, shall be signed by any two of the following officers; the President, or the VP, and the secretary/treasurer. For the purpose of carrying out its objective, the association may borrow, raise or secure the payment of money in such a manner as it thinks fit.
11.2 No single member of the board of directors shall make individual or combined purchases or approve the expenditure of monies with a monetary value of more than $1000.00 CDN (one thousand) without majority approval of FBC board members.
12.0 MAKING, REPEALING OR AMENDING BY-LAWS
12.1 The by-laws may be rescinded, altered or added to by an extra ordinary resolution passes by a majority of not less than three fourths (3/40 of such members entitled to vote as are present or by proxy, at a general meeting of which 15 days notice specifying the intention to propose the resolution as an extra resolution, has been duly given.
13.0 ASSOCIATION REPRESENTATIVES
13.1 Other Organizations: Representatives to other groups, societies or organizations will be appointed by the President of the association.
14.0 LIQUIDATION, DISSOLUTION OR WIND-UP
14.1 In the event of liquidation or wind-up of the association, all of its remaining assets, after the payment and satisfaction of the debts and liabilities of the association, shall be distributed to one or more recognized charitable organizations in Canada to be chosen by the Board of Directors.
1.1 The name of the Association shall be The Foothills Bobsleigh Club.
The abbreviated title shall be FBC, hereinafter referred to as the association.
2.0 MEMBERSHIP
2.1 Three (3) classes of memberships shall exist:
a) Participating Member; Active Slider: A active slider shall be a member that participates within the Association as a recreational or competitive slider. An active slider shall be categorized into two groups according to age guidelines; Youth 16 to 21 years of age and Adult 22 years of age and over. An active sliders age group classification will be as of September 1 of the membership year. That member shall be entitled to vote at meetings of the Association and shall have further such rights and privileges as may be determined by the Board of Directors.
b) Participating Member; Coach/Official: A coach or official shall be a member who participates with the association as officials for competitions and/or coaches for the association. That member shall be entitled to vote at meetings of the Association and shall have further such rights and privileges as may be determined by the Board of Directors.
c) Supporting Associate Member: A supporting associate member shall not participate in the Association as a coach, official or athlete but are interested in furthering and promoting the objectives of the association. They will receive and can attend meetings of the association and shall be entitled to vote at meetings of the Association and have further such rights and privileges as may be determined by the Board of Directors.
2.2 The term for memberships shall be in congruence with that of the provincial governing body for bobsleigh, the Alberta Bobsleigh Association. The membership fees shall be established by the Board of Directors based upon the administrative and operational needs of the association. The fee structure will be revisited annually and changes shall be the sole right of the Board of Directors.
2.3 Any member wishing to withdraw from the membership may do so upon 10 days notice in writing to the Board of Directors.
2.4 Any individual wishing to become a Member of the Association must apply to the Association through its Treasurer giving particulars as to name, address and telephone number together with payment of any fee or assessment as may be set by the Board of Directors of the Association. The Board of Directors may reject an application for membership with a majority vote and thereafter forthwith shall issue notification of same to the applicant.
3.0 MEETINGS
3.1 Annual Meeting: The Annual meeting shall be held within 3 months (90 days) after the close of each fiscal of the Association, upon the call of the Board of Directors. The Annual meeting shall be held in the City of Calgary or elsewhere as the Board of Directors shall determine. The following items of business shall be dealt with at the Annual meeting:
a) The Annual meeting of the Directors
b) The Financial Report of the Association
c) The election of the President, Vice-President, Secretary/ Treasurer and a minimum of 2 and maximum 4 directors.
3.2 Special Meeting of the Association: Special meetings of the association may be called by the Board of Directors, or the President or Vice President of the Association upon request in writing of not less than 5% of the members of the Association in good standing. Notice of a special meeting of members shall state the general nature of the business which is to be transacted at it and no other that mentioned in the notice calling the meeting shall be transacted at such meeting. A special meeting of the members shall be held in the City of Calgary or elsewhere within Alberta as the Board of Directors shall determine.
3.3 Notice of Meetings: No less than 21 days shall be given of the Annual or any special meeting of the association. Without restricting the manner in which notice may be given, notice of the Annual or any Special meetings shall be sufficiently and properly given if sent by delivered, faxed or emailed to each member named on the membership roll, addressed to such member at the last address for such member shown on the membership roll.
3.4 Quorum: at any Annual or Special meeting, 5 members in good standing present or by proxy shall constitute a Quorum.
3.5 Voting: Every question submitted to any meeting shall be decided in the first instance by a show of hands. If at any meeting a poll is demanded on any question, it shall be taken in such manner as the President directs, but a demand for a poll may be withdrawn. In the case of an equality of votes, the President, both on a show of hands and at a poll, shall not have the casting vote to which he or she may be entitled as a member. On a equality of votes the President shall declare that the motion as been defeated. A declaration by the President at any meeting unless a poll is demanded, that the resolution has be carried or carried unanimously, of by any particular majority shall be conclusive evidence of the fact. Every member in good standing shall have one vote at any meeting of the association and such votes may be made in person or by proxy.
4.0 MEMBERSHIP FEES
4.1 Annual Dues: Each member shall pay to the Treasurer, upon application for membership renewal, annual dues according to the rate approved by the Board of Directors. Any change of the rate shall be done at the Annual Meeting.
4.1 Waiver: The Board of Directors may waive the payment of dues of any member, with a majority vote of the said board.
5.0 DIRECTORS
5.1 Composition of the Board: There shall be a minimum of 5 (five) and a maximum of 7 (seven) members on the board of the association.
5.2 Duties and Powers: All powers to make decisions between the Annual meeting and otherwise the control and direction of the affairs of the association, shall be vested and exercised by the Board of Directors except herein otherwise provided. The Board of Directors shall consist of the President, Vice-President, Secretary/Treasurer and from 2 to 4 (two to four) members in good standing who are not officers.
5.3 Qualifications: All directors must be members in good standing of the association.
5.4 Election and Removal:
a) At the initial meeting of the association, and thereafter at each of the annual meeting, the election of the directors shall take place.
b) The office of a director shall be vacated:
i) Upon his or her death
ii) If he or she becomes of unsound mind
iii) If he or she ceases to hold the membership required to qualify him or her for office.
iv) If by notice in writing to the Board of Directors, he or she resigns his or her office.
v) If he or she is removed by affirmative vote of two-thirds (2/3) of the members entitled to vote thereat the special meeting called for that purpose.
c) All directors shall retire at the expiration of 2 years following the annual meeting at which they are elected, provide that they continue to hold office until new Directors are elected to fill seats of the retiring Directors. The elected directors shall be elected for a two (2) year term. If there are more than four vacancies in any one year of the board of directors onnly three will have two year terms while the other shall be 1 year in order to maintain staggered terms.
d) Any vacancy occurring on the Board of Directors may be filled by appointment by the remaining directors and any director so appointed to fill the vacancy on the Board of Directors shall hold office only for the balance of the non-expired term of the Director whose place he or she fills.
e) All directors shall be eligible for re-election or re-appointment as the case may be.
f) Prior to expiration of term of office or those clauses under 5.4 b), the board will appoint a nominating chairperson not less than 30 (thirty) days in advance of the Annual General Meeting. The nominating chairperson shall present a slate of candidates for the vacant positions on the board to filled in accordance to the By Laws, after insuring that each nominee is eligible for election and is willing to accept if elected. The nominating chairperson will cease accepting nominations for vacant positions on the board 5 (five) days prior to the Annual General Meeting. Nominations will not be accepted from the floor at the time of the Annual General Meeting.
g) Individual members who have been nominated to stand for election but who will be absent for the time of the election, must indicate either in person, by phone, mail, fax or email, that they are willing to accept if elected.
h) Voting for positions on the board will by secret ballot. The candidates receiving the most votes shall be declared as elected. In the event of a tie, additional ballots shall be cast until a candidate is declared elected. Two members as appointed by the board at the Annual General Meeting shall count the ballots.
5.5 Meeting of the Board of Directors: The meetings of the board of Directors may be held either in the City of Calgary or elsewhere as the Board may from time to time determine. A meeting of the Board of Directors may be convened by the President, or any directors at any time, and the secretary there upon shall give proper notice of the meeting. The Board of Directors shall meet a minimum of four (4) times per year to conduct business. A meeting of the Board of Directors may be held at any time, without formal notice, if all the Directors are present or those absent have signified their consent in writing to the meeting being held in their absence. No less than five (5) days notice shall be given of any meeting of the Board of Directors, and such notice shall be sufficiently and properly given if delivered, faxed or emailed to each of the Directors shown on the membership roll. Notice of any meeting or any irregularity in the notice therefore may be waived by any member of the Board of Directors.
5.6 Quorum: A simple majority present personally or by proxy of the Board of Directors shall form a quorum of the Board of Directors for the transaction of business.
5.7 Majority Vote: Matter at any meeting of the Board of Directors hall be decided by majority of votes. In the case of equality of votes, the President, in addition to his or her original vote shall not have a second casting vote and on an equality of votes, the President shall declare the motion defeated.
5.8 Remuneration: No remuneration hall be paid to any member of the Board of Directors and expenses shall be paid only as may be determined by resolution of the Board of Directors.
5.9 Personal Liability: The Directors for the time being, and every one of them and their heirs, executors and administrators, shall be indemnified and saved harmless out of the of the Association from and against all actions, cost, charges and expenses which they or any of them, their or any of their heirs, executors or administrators, shall or may incur or sustain by or reason of any act done, concurred in or committed in or about the execution of their duty in their respective offices except such (if any) as they shall incur or sustain by or through their own willful neglect or default respectively.
6.0 OFFICERS
6.1 Qualifications: The officers of the association shall be the President, Vice President, Secretary and Treasurer. All officers must be members in good standing of the association.
6.2 Election of Officers: At the initial meeting of the association and thereafter at every other annual meeting, the election of the officers shall take place. The officers shall hold office for two (2) years, until their respective elected successors assume their duties. The officers shall be eligible for re-election if otherwise qualified.
6.3 Duties of the President:
a) The President shall be the chief executive officer of the association.
b) He or she shall, if present preside at all meetings of the members and directors.
c) He or she shall sign all instruments which require the signature of the President.
d) He or she shall be able to countersign all negotiable instruments with the Vice-President, or to other officers as the Board of Directors may decide.
e) He or she shall train and orientate a successor at the end of his or he term of office.
6.4 Duties of the Vice-President:
a) The Vice-President (hereinafter referred to as the VP) shall be vested with all the powers and shall perform all the duties of the president in the absence or inability or refusal to act of the president. If both the president and the VP are absent, a president pro term shall be elected by the Board of Directors.
b) He or she shall be able to countersign all negotiable instruments with the president, or other officers as the Board of Directors may decide.
c) He or she shall train and orientate a successor at the end of his or her term of office.
6.5 Duties of the Secretary/Treasurer:
a) To take charge of all funds and securities of the association and to receive all monies due, and to deposit same to the credit of the association in a chartered bank or trust company designated by the Board of Directors.
b) To keep faithful account of all expenditures and receipts in a book belonging to the association.
c) To pay out of the funds of the association, and to obtain and preserve receipts and vouchers thereof.
d) To prepare a quarterly reports of the financial statement of the affairs of the association.
e) To prepare a complete financial statement of the affairs of the association for presentation to the Board of Directors at the last meeting of the Board of Directors before the annual meeting.
f) To be responsible for the collection of monies, dues and fees and to record in the book the amount of fees or dues paid by each member.
g) To perform such duties as may be assigned to him or her by the Board of Directors.
h) To prepare a complete financial statement of the affairs of the association and shall submit to the annual meeting. The said statement shall be audited by two members of the association elected for that purpose at the previous annual meeting. The books and records of the association may be inspected by any member of the association at the annual meeting or at any time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of the same. Each member of the Board of Directors shall at all times have access to such records and books.
i) The secretary/treasurer shall issue or cause to be issued, notices of all meetings of the Board of Directors, annual or special meetings of the association when directed or as authorized by the by-laws to do so.
j) He or she shall have charge of the seal of the association, which whenever used shall be authenticated by the signature of the secretary and the President, or in the case of death of either to act, by the VP.
k)He or she shall attend all meetings of the association and of the Board of Directors and keep accurate minutes of the same.
l) He or she shall train and orientate a successor at the end or his or her term of office, an upon relinquishing the office, all books, and other property belonging to the association shall be surrendered to the successor.
7.0 Vacancies: If the office of the President, VP, Treasurer /Secretary or one or more of them, shall become vacant by reason of death, resignation. Disqualification or otherwise, the remaining Directors and officers, by resolution duly passed at any meting called an held, may elect or appoint an officer or officers to fill such vacancies until the next annual meeting.
8.0 Committees of the Board of Directors: The Board of Directors may from time to time appoint standing committees or special advisory committees to hold office during the pleasure of the Board of Directors. The Chairman of the standing committee or special advisory committees, shall be appointed by the President, with the approval of the Board of Directors, to hold office until their successors be appointed. The Chairman shall select his or her own members, who need not be members of the association, subject to the approval of the Board of Directors.
9.0 DEPRIVATION OF MEMBERSHIP
9.1 Suspension: Except for the non-payment of fees and assessments, any member of the association may be deprived of his or her membership or be suspended as a member (for either a definite or indefinite period of time as may be decided by vote upon suspension) by majority vote of the Board of Directors. A member shall automatically be suspended as a member if he or she fails to pay any fee or assessment levied by the Board of Directors within one (1) month from the date of such levy.
9.2 Re Instatement: Any member who has been suspended for an indefinite period of time may have his or her membership re-instated by a majority vote of the Board of Directors, or in the event of suspension for non-payment of fees or assessments, upon payment of same.
9.3 Notice of Hearing: No member shall be suspended without being provided with a written notice of the reasons for the proposed suspension and without being given an opportunity to defend him or herself before the Board of Directors.
10.0 FISCAL YEAR
10.1 Fiscal Year: The fiscal year of the association shall end on the 31st day of December in each year, or as otherwise determined by the Board of Directors.
11.0 NEGOTIABLE INSTRUMENTS
11.1 Signatories: Cheques and other instruments for the payment of monies, shall be signed by any two of the following officers; the President, or the VP, and the secretary/treasurer. For the purpose of carrying out its objective, the association may borrow, raise or secure the payment of money in such a manner as it thinks fit.
11.2 No single member of the board of directors shall make individual or combined purchases or approve the expenditure of monies with a monetary value of more than $1000.00 CDN (one thousand) without majority approval of FBC board members.
12.0 MAKING, REPEALING OR AMENDING BY-LAWS
12.1 The by-laws may be rescinded, altered or added to by an extra ordinary resolution passes by a majority of not less than three fourths (3/40 of such members entitled to vote as are present or by proxy, at a general meeting of which 15 days notice specifying the intention to propose the resolution as an extra resolution, has been duly given.
13.0 ASSOCIATION REPRESENTATIVES
13.1 Other Organizations: Representatives to other groups, societies or organizations will be appointed by the President of the association.
14.0 LIQUIDATION, DISSOLUTION OR WIND-UP
14.1 In the event of liquidation or wind-up of the association, all of its remaining assets, after the payment and satisfaction of the debts and liabilities of the association, shall be distributed to one or more recognized charitable organizations in Canada to be chosen by the Board of Directors.
